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Constitution with annexe Safety at Sea
Northumbrian Windsurfing Club Constitution

1. Names and Objects
1.1 The name of the Club shall be "NORTHUMBRIAN WINDSURFING CLUB" (hereinafter referred to in these rules as the club).
1.2 The object of the club is to maintain and promote the sport of windsurfing and to further promote the sport by organising club activities and trips.

2 Officers
2.1 Officers of the club
The Officers of the club shall be Full or Family members of the club and shall consist of Chairman, Vice Chairman, Secretary, Social Secretary and Treasurer. Officers shall be elected at the Annual General Meeting (hereinafter referred to as the AGM) in each year and shall hold office for one year, retiring at the termination of the AGM in each year. All Officers of the Club shall be eligible for re-election.

2.2 Duties of Secretary:
a). Conduct the correspondence of the club.
b). Keep custody of all club documents.
c). Keep full minutes of all meetings of the club, the Committee which shall be confirmed and signed by the appropriate Chairman upon agreement of the club or the Committee at the next following meeting of the club or Committee.
d). Maintain contact with the clubís Legal Advisor to ensure that the clubís affairs are managed in accordance with current law.
e). Maintain any such certificates or registrations, and complete any such non-financial returns, as may be required by law.

2.3. Duties of Treasurer:
a). Keep a register of club memberís names and addresses and record of subscriptions paid.
b). Keep such books of account as are necessary to give a true and fair view of the state of the finances of the club.
c). Cause all returns as may be required by law in relation to such accounts to be rendered at the due time.
d). Administer such insurance policy or policies as may be needed fully to protect the interests of the club, its Officers and its members.
e). Prepare annual accounts for presentation to members at the AGM.

3 Membership
3.1 Categories and votes of membership
There shall be the following categories of membership with the power to vote at all meetings of the club as indicated hereunder.

3.1.1 A Full Member - being a person who, at the date of election, is over the age of eighteen shall have one vote.

3.1.2 A Family Member - which expression shall include one or two parents (as may be) and all children under the age of eighteen. The family unit shall have one vote, exercisable by either parent.

3.1.3 A Junior Member - being a person, who at the date of election, is under the age of eighteen and shall have no vote. Such a member shall be one who at the commencement of the subscription year joins the club other than as a full member or a family member.

3.2. Qualifications

Full Members
Persons of either sex shall be eligible for full membership provided that:
i. They are eighteen years or over.
ii. They are reasonably competent swimmers.
iii. They sign an undertaking that they absolve the club, its Officers and members from liability for any injury or damage to themselves or their property from any causes whatsoever whilst engaged in activities of the club.
iv. They hold a valid third party insurance certificate.

Family Members
Persons of either sex shall be eligible for family membership provided that:
i. One or both parents are eighteen years or over.
ii. All family members are reasonable competent swimmers.
iii. They sign an undertaking that they absolve the club, its Officers and members from liability for any injury or damage to themselves or their property from any causes whatsoever whilst engaged in activities of the club.
iv. They hold a valid third party insurance certificate covering all family members.

Junior Members
Persons of either sex shall be eligible for junior membership provided that:
i. They are under eighteen years of age.
ii. They are reasonably competent swimmers.
iii. Their parents or guardians give their consent in writing to their becoming junior members and also sign an undertaking that they absolve the club, its Officers and members from liability for any injury or damage to the junior member or their property from any causes whatsoever whilst engaged in activities of the club.
iv. They hold a valid third party insurance certificate covering the junior member.

3.3. Membership Entrance and Subscription Fee
The rate of Subscription fee for each category of Membership shall be proposed by the Committee to the members at the AGM in each year. Any proposed changes shall be approved by a majority of those present and entitled to vote and shall become operative on the first day of the next membership year.
All members shall pay their annual subscription on the first day of the membership year.
A copy of their valid third party liability windsurfing insurance shall be produced an officer of the Club upon demand.

3.4. Memberís duty to provide an up to date address.
Every member shall furnish the Secretary with an up to date address including when held an up to date e-mail address, which shall be recorded in the Register of Members, and any notice sent to such address shall be deemed as duly delivered.

3.5. Application for membership.
Application for membership shall be made on the club application form obtained from the club web site or the club Secretary. It shall be returned to the club Secretary duly signed and accompanied by payment of the current Subscription fee.

3.6. Election of members.
Upon receipt of an application for membership the Secretary shall circulate to Committee members such an application for membership to be considered. The election of all classes of members is vested in the Committee and shall be by a simple majority vote of those members voting at the relevant meeting of the Committee (Such meeting may be by telephone or e-mail consultation between the Committee members co-ordinated by the Chairman or Vice Chairman). The Secretary shall inform each candidate in writing of the candidateís election or non-election. He shall furnish an elected candidate with a copy of the club Constitution, Rules and Bylaws and receipt for such payments as made In default of election the payment received shall be returned.

3.7. Retirement of a member.
A member desirous of retiring from membership shall give notice in writing to the Secretary before the last day of the membership year and shall not then be liable to pay the subscription for the following year.

3.8. Arrears of subscription.
The Committee may cancel, without notice given, the membership of any member whose annual subscription are more than three months in arrears provided that the Committee may, at its discretion, re-instate such member upon payment of arrears. No member whose annual payments are in arrears may vote at any meeting.

4. Conduct of Members
4.1 Undertaking by members to comply with rules.
Every member upon election and thereafter, is deemed to have notice of, and impliedly undertakes to comply with, the Club Rules and current Byelaws and Regulations of the club. Any refusal or neglect to do so, or any conduct, which in the opinion of the Committee is either unworthy of a member or otherwise injurious to the interests of the club, shall render a member liable to expulsion by the Committee.

4.2 Expulsion of members
PROVIDED THAT, before expelling a member, the Committee shall call upon such a member for a written explanation of the memberís conduct and shall give the member full opportunity of making explanation to the Committee, or resigning.
A resolution to expel a member shall be carried by a simple majority vote by those members of the Committee present and voting on the resolution.

4.3 Complaints.
Complaints of any nature shall be addressed in writing to the Secretary.

5 Data Protection Act 1984.
Membership of the club and acceptance of these rules by the member will be deemed to constitute consent to the holding of relevant personal data for the purposes of the Data Protection Act 1984.

6 Committee
6.1 Membership of the Committee.
The Committee shall comprise the Officers of the club and up to three Full or Family members co-opted by the Committee to it.

6.2 Committee meetings.
The Committee shall meet at least every two months making such arrangements as to the conduct, place of assembly and holding of such meetings as it may wish. The Chairman, Vice-Chairman or, in their absence, a chairman elected by those present shall preside.

6.3 Voting at Committee.
Voting (except in the case of a resolution relating to the expulsion of a member) shall be by show of hands. In the case of equality of votes the Chairman shall have a second and casting vote.

6.4 Quorum.
Three members personally present shall form a quorum at a meeting of the Committee.

6.5 Management of club by Committee.
The Committee shall manage the affairs of the club according to the Rules and shall cause the funds of the club to be applied solely to the objects of the club or for a benevolent or charitable purpose nominated by General Meeting.

6.6 Powers to make Byelaws and Regulations.
The Committee shall make such Byelaws and Regulations as it shall from time to time think fit and shall cause the same to be exhibited on the club website or circulated for fourteen days before the date of implementation. Such Byelaws and regulations shall remain in force until approved or set aside by a vote at a General Meeting of the club.

6.7 Disclosure of Interest to third parties.
A member of the Committee, of a sub-Committee or any Officer of the club, in transacting business for the club, shall disclose to third parties that he is so acting.

6.8 Limitation of memberís liability.
The Committee, or any person or sub-Committee delegated by the Committee to act as agent for the club or itís members, shall enter into contracts only so far as expressly authorised, or authorised by implication, by the members. No one shall, without express authority of the membership in General Meeting, pledge the credit of the membership.

6.9 Memberís indemnification of Committee.
In pursuance of the authority vested in the Committee by members of the club, members of the Committee are entitled to be indemnified by the members of the club against any liabilities properly incurred by them or any one of them on behalf of the club wherever the contract is of a duly authorised nature and entered into on behalf of the club.
The limit of an individual memberís indemnity in this respect shall be a sum equal to one yearís subscription at the then current rate for that category of membership unless the Committee has been authorised to exceed such a limit by a General Meeting of the club.

6.10 Property of club vested in Trustees.
All the property of the club, including land and investments, shall be held by the Committee as the Trustees for the time being, in their own names so far as it is necessary and practicable, on trust for the use and benefit of the club.

6.11 Limitation of liability of club Trustees
(To be incorporated in every contract, lease, licence or other agreement entered into by the trustees of the club). The liability of the Trustees for the performance of any contractual or other obligation undertaken by them on behalf of the club shall be limited to the assets of the club.

7 Meetings of the club
7.1 Annual General Meeting.
An Annual General Meeting of the club shall be held in each year on a date to be fixed by the Committee. The Secretary shall at least fourteen days before the date of such meeting or of any General Meeting as hereinafter mentioned post, e-mail or deliver to each member notice thereof and of the business to be brought forward thereat.
7.2 Business at Annual General Meeting.
No business, except the passing of the accounts and the election of the Officers, Committee, and any business that the Committee may order to be inserted in the notice convening the meeting shall be discussed at such meeting unless notice thereof be given in writing by a member entitled to vote at least two weeks before the date of the Annual General Meeting.

7.3 Special General Meeting.
The Committee may at any time, upon giving twenty one days notice in writing, call a General Meeting of the club for any special business, the nature of which shall be stated in the summons convening the meeting, and the discussion at such meeting shall be confined to the business stated in the notice sent to members.

7.4 General Meeting upon request of members.
The Committee shall similarly call a General Meeting upon a written request addressed to the Secretary by at least one third of the club members. The discussion at such meeting shall be confined to the business stated in the notice sent to members.

7.5 Chairman at Meetings.
At every meeting of the club the Chairman, Vice-Chairman or, in their absence, a chairman elected by those present shall preside.

7.6 Quorum at Meetings.
One Third of the members entitled to vote and personally present shall form a quorum at any meeting of the club.

7.7 Entitlement to vote at meetings.
Only full or Family members shall vote at any meeting of the club. Other members may attend but are not entitled to vote.

7.8 Voting at meetings.
Voting, except upon the election or removal of club members or Members of the Committee, shall be by show of hands.

7.9 Equality of votes.
In the case of an equality of votes the Chairman shall have a second or casting vote, on any matter other than the election of members of the Committee.

7.10 Voting on rule change.
On any resolution properly put to a meeting of the club relating to the creation, repeal or amendment of any Rule, Byelaw or Regulation of the club such Rule, Byelaw or Regulation shall not be created, repealed or amended except by a majority vote of at least two-thirds of those present and entitled to vote.

7.11 Dissolution of the Club
If, upon the winding up or dissolution of the club, there remains after the satisfaction of all itís debts and liabilities any property whatsoever, the same shall not be paid to or distributed amongst the members of the club but shall be given or transferred to some other institution or institutions having objects similar to the objects of the club, such institution or institutions to be determined by the members of the club by resolution passed at a General Meeting at or before the time of the dissolution and if and so far as, effect cannot be given to such provision then to some charitable object.

8 Byelaws
8.1 Litter.
All litter must be taken home. Keep the lakeside and beachside areas clean.

8.2 Safety
All members shall observe the current Safety Policy & Guidelines for safety at sea as adopted by the Club.

Appendix to Constitution

Safety Policy & Guidelines
This document contains advice and procedures that form part of the clubs policy on safety. It must be read and signed by all members and is a condition of membership. In the main it addresses "Safety at Sea" issues but much of it can also be relevant to sailing on inland waters.

WHAT CAUSES A WINDSURFING EMERGENCY?
  • Lack of experience in judging conditions
  • Lack of competence or over confidence in demanding conditions
  • Unsuitable equipment
  • Worn or damaged parts / ropes
  • Lack of fitness / strength
  • Fear or panic
  • Injury whilst sailing
  • Fatigue
  • Sailing in unsuitable or deteriorating conditions
  • Sudden increase in wind strength whilst on the water
  • Collision with another board or other vessel
  • Lack of local knowledge
  • Hitting underwater obstructions

PREVENTION of INCIDENTS - ask yourself these questions
  • Have I checked the Inshore forecast and tied table before sailing on the sea?
  • Can I handle these conditions - Am I fit enough and strong enough? (You must be absolutely sure)
  • Is my gear in good and reliable condition? Check all equipment regularly and replace worn or damaged parts or ropes.
  • Do I know the basic right of way rule - The "Starboard" rule? I f your right hand is nearest the mast (Starboard tack) you have right of way over those with their left hand nearest the mast (Port tack). If you are on a collision course on a starboard tack you must shout "STARBOARD". It they still don't give way - YOU MUST TAKE ACTION YOURSELF TO AVOID A COLLISION
  • Is my wetsuit / drysuit suitable for the time of year? Take advice
It is strongly recommended that you carry the following items as a minimum: Spare mastfoot; spare rope/s; 4 metre towrope; "Dayglow" flag and a whistle.

REMEMBER TO ASK YOURSELF "WHAT IF...?"

IN THE EVENT OF BEING UNABLE TO SAIL ANY FURTHER
  • UNDER NO CIRCUMSTANCES LEAVE YOUR BOARD except to facilitate rescue. Sit on it with the rig in the water and compose yourself. If the conditions are rough, consider lashing the rig securely to the board
  • SUMMON HELP IMMEDIATELY - Whatever the reason for your distress, you must get help straight away by whatever means is available to you, eg:
    • Raising and lowering your outstretched arms outwards from the sides of your body
    • "Dayglow" flag - held so that others can see it on the water or on the shore.
    • Red aerial "Mini Flares" or Orange smoke flare
    • Whistle
    • Mobile phone in waterproof sack
    • Shouting, "HELP!"
    It should be pointed out that the latter will be of little use if you are sailing on the sea on your own 200 metres offshore because it is quite unlikely that you will be heard (The sea can be very noisy)

WATERBASED RESPONSE REQUIRED FROM MEMBERS
If you are windsurfing and notice another windsurfer in distress or if you see or hear a distress signal, you must sail directly to the victim, assess the situation as quickly as possible. (Go to them even if someone else is on their way - two pairs of hands are always better than one) Then follow this procedure:
  • If the victim is in physical or mental distress YOU MUST STAY WITH THEM (two boards and rigs can make a very stable platform) and either:
    • Alert another windsurfer and instruct them to go ashore and dial 999 and ask for the COASTGUARD. At this point the Coastguard can be alerted to the situation - a lifeboat may not be necessary!
    • Depending on distance from shore, get someone else to bring the rescue line out from the shore?
    • Consider towing the victim to the shore
    • If there is a small boat or other craft nearby try to summon their help - it is their lawful duty to assist in saving life at sea
    • If the above options are unavailable or unworkable alert people on the shore who should then take action as described in the "Shorebased Response" section below
  • If the victim has ,suffered equipment failure but is otherwise OK consider the following options:
    • Is it possible to effect a temporary repair just to get them ashore?
    • Can you assist with a self-rescue or assisted-rescue? Consider dumping the rig and towing the victim in to shore with the 4 metres of rope you should be carrying (NB. If the rig can't be retrieved later you must alert the coastguard to this fact, as it could be a danger to shipping)
    • Can someone else bring the rescue line out from the shore?
    • If there is a small boat or other craft nearby try to summon their help - it is their lawful duty to assist in saving life at sea
    • If the answer is NO to all the options above, alert another windsurfer or go ashore yourself; DIAL 999 and ask for the COASTGUARD. A Lifeboat may now be the only option left

SHOREBASED RESPONSE REQUIRED FROM MEMBERS
If you are on the shore and notice a windsurfer in distress or if you see or hear a distress signal followed by this procedure:
  • Give two long blasts on the horn as a recognised response signal so that the victim knows that the Coastguard will be alerted and that help is on its way. Get someone else to assist by keeping the victim in sight.
  • Dial "999" and ask for the COASTGUARD. Either alert the Coastguard to a possible rescue and tell (them what is being done to assist or ask for immediate assistance if no other help is at hand. Stay on the line and keep them informed if necessary.
  • If possible get someone to go out on their board (with the retrieval line and a towline) to assess the situation and to reassure the victim - preferably the most competent sailor available - preferably on a high volume board - preferably with a daggerboard fitted to it)

melanotan injections before and after